Privacy Policy

1. General Provisions

This Privacy Policy describes how the European Institute for Innovation Development (“EIID”, “the Institute”, “we”, “us”, or “our”) processes personal data when visitors use the website eiid.eu, contact the Institute, apply for internship programmes, subscribe to updates, participate in educational or scientific activities, or otherwise communicate with EIID.

The processing of personal data is carried out in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council, known as the General Data Protection Regulation (“GDPR”), and, where applicable, the laws of the Czech Republic concerning personal data processing.

This Privacy Policy applies only to personal data processed by EIID in connection with this website and related institutional activities. External websites linked from this website may have their own privacy policies and data processing practices.

2. Data Controller

For the purposes of the GDPR, the data controller is:

For any questions concerning the processing of personal data, data protection, access to data, correction, deletion, restriction of processing, objection, or withdrawal of consent, please contact EIID by e-mail at info@eiid.eu.

3. Personal Data We May Collect

EIID may collect and process personal data that users provide voluntarily through website forms, e-mail communication, internship registration, subscription requests, publication-related communication, conference registration, or other institutional correspondence.

Depending on the purpose of communication or service, the following categories of personal data may be processed:

• full name and surname;
• academic title, professional title, institutional affiliation, position, or role;
• e-mail address, telephone number, country, city, and other contact details;
• information submitted through contact forms, registration forms, subscription forms, or application forms;
• information concerning internship applications, educational activities, scientific events, publications, or cooperation requests;
• copies or scans of documents required for internship or administrative registration, where such documents are submitted by the applicant;
• payment-related administrative information, where necessary for accounting, confirmation of payment, or communication about participation fees;
• technical information such as IP address, browser type, device information, access time, and website usage data, where such information is collected by the website or hosting environment;
• cookie-related information as described in the Cookie Policy.

EIID does not intentionally request sensitive categories of personal data unless such information is strictly necessary for a specific lawful purpose or is voluntarily included by the user in submitted materials. Users are advised not to send unnecessary sensitive personal data through general contact forms.

4. How Personal Data Is Collected

Personal data may be collected directly from the data subject when a user fills in a website form, sends an e-mail, submits an internship application, sends documents, registers for an event, subscribes to updates, or communicates with EIID concerning scientific, educational, publishing, partnership, or administrative matters.

Some technical data may also be collected automatically when a user visits the website. Such data may be processed for website security, operation, diagnostics, statistics, and improvement of website performance.

5. Purposes of Processing

EIID processes personal data only for defined and legitimate purposes connected with its institutional, scientific, educational, publishing, internship, conference, and communication activities.

• responding to enquiries sent through the website or by e-mail;
• processing internship applications and related administrative documentation;
• communicating with applicants, interns, authors, conference participants, partners, and website users;
• organising educational programmes, scientific events, internships, conferences, and publishing activities;
• issuing certificates, confirmations, invoices, notices, and other administrative documents;
• maintaining records necessary for institutional, accounting, legal, or reporting purposes;
• sending updates, news, announcements, or institutional information where the user has subscribed or otherwise lawfully requested such communication;
• ensuring website security, technical operation, and prevention of misuse;
• improving website structure, usability, content, and communication processes;
• complying with legal obligations applicable to EIID.

6. Legal Bases for Processing

EIID processes personal data only where there is a valid legal basis under the GDPR. The applicable legal basis depends on the specific purpose of processing.

Where processing is based on consent, the user may withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

7. Contact Forms, Registration Forms, and Applications

When a user submits a contact form, registration form, internship application, or similar request, EIID processes the submitted data in order to review the request, respond to the user, process the application, and perform the related administrative or educational procedure.

Where documents are required for internship registration or other formal procedures, EIID processes such documents only for the purpose for which they were submitted, including verification of eligibility, registration, certification, administrative communication, and fulfilment of institutional obligations.

Users should submit only those documents and personal data that are required for the relevant procedure.

8. Newsletter and Institutional Updates

If a user subscribes to a newsletter or requests to receive institutional updates, EIID may process the user’s e-mail address for the purpose of sending news, announcements, information about events, publications, internships, educational programmes, scientific journals, and related institutional activities.

The user may unsubscribe or request removal from the mailing list at any time by contacting info@eiid.eu or by using an unsubscribe mechanism if one is provided in the relevant communication.

9. Cookies and Technical Data

The website may use cookies or similar technologies for technical operation, security, user experience, analytics, or other functions. Some cookies may be necessary for the website to function properly, while others may require the user’s consent depending on their purpose.

More detailed information about cookies, their purpose, and user choices is provided in the Cookie Policy.

10. Data Sharing and Recipients

EIID does not sell personal data. Personal data may be shared only where necessary for the purposes described in this Privacy Policy, where required by law, or where the data subject has given consent.

Personal data may be accessible to authorised persons involved in EIID administration, educational activities, internship coordination, scientific publishing, conference organisation, technical website maintenance, accounting, or communication with applicants and participants.

Where necessary, personal data may be processed by external service providers acting on behalf of EIID, such as website hosting providers, e-mail service providers, IT support, payment or banking service providers, accounting services, or other processors required for the operation of the website and institutional activities.

EIID requires such service providers to process personal data only for authorised purposes and with appropriate confidentiality and security measures.

11. International Transfers

EIID may communicate with users, applicants, authors, partners, and participants located outside the European Economic Area. Where personal data is transferred internationally, EIID takes appropriate measures to ensure that such transfer is carried out lawfully and with suitable protection.

International communication may occur, for example, when an applicant, intern, author, participant, or partner is located outside the European Economic Area or when external service providers process data in another jurisdiction.

12. Data Retention

EIID retains personal data only for as long as necessary for the purposes for which the data was collected, including communication, administration, internship registration, certification, scientific publishing, event organisation, accounting, legal compliance, dispute prevention, and institutional record keeping.

Retention periods may vary depending on the type of data and the purpose of processing. For example, general enquiries may be retained for a shorter period, while accounting records, internship records, certificates, publication-related records, or documents required for legal compliance may be retained for longer periods where necessary.

When personal data is no longer necessary, EIID will delete, anonymise, or otherwise securely limit further processing of such data, unless retention is required by law or necessary for legitimate institutional purposes.

13. Data Security

EIID applies reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, disclosure, or destruction.

Security measures may include restricted access to data, secure communication practices, administrative safeguards, website and hosting security measures, and internal control of access to information.

No online communication or data transmission can be guaranteed to be completely secure. Users should avoid sending unnecessary sensitive information through general website forms or unsecured channels.

14. Data Subject Rights

Under the GDPR, data subjects may have the following rights in relation to their personal data:

• the right to be informed about the processing of personal data;
• the right of access to personal data;
• the right to rectification of inaccurate or incomplete data;
• the right to erasure of personal data where the legal conditions are met;
• the right to restriction of processing;
• the right to data portability, where applicable;
• the right to object to processing based on legitimate interests;
• the right to withdraw consent where processing is based on consent;
• the right not to be subject to a decision based solely on automated processing, where applicable;
• the right to lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact EIID at info@eiid.eu. EIID may need to verify the identity of the requester before responding to a request concerning personal data.

15. Right to Lodge a Complaint

If a data subject believes that the processing of personal data by EIID infringes applicable data protection law, the data subject has the right to lodge a complaint with the competent supervisory authority.

16. External Links

The EIID website may contain links to external websites, databases, partner organisations, indexing platforms, journals, conference services, payment services, or other third-party resources.

EIID is not responsible for the privacy practices, content, security, or data processing activities of external websites. Users are encouraged to review the privacy policies of external websites before submitting personal data to them.

17. Changes to This Privacy Policy

EIID may update this Privacy Policy from time to time to reflect changes in legal requirements, website functionality, institutional activities, data processing practices, or organisational needs.

The date of the latest update is indicated at the top of this page. Continued use of the website after publication of an updated Privacy Policy means that the user has had access to the updated information concerning personal data processing.

18. Contact Information

For privacy-related questions, requests, objections, or enquiries concerning the processing of personal data, please contact the European Institute for Innovation Development.